What is BBX?
BBX, our fine wine exchange, lets you buy and sell through Berry Bros. & Rudd’s fine wine community. With provenance and quality guaranteed, it is a way to discover an exciting range of fine wines and to easily sell cases in your own collection.
For more detailed Terms please click here.
BBX SELLERS FAQs
INFORMATION ABOUT WINES ON BBX
Which wines are eligible for sale on BBX?
Wines have to meet the following criteria to be eligible for sale on BBX:
• Wines must be physically located in our humidity- and temperature-controlled warehouses
• Wine must be in bond
• Wines must be in unsplit cases
• The account payee (ie the person responsible for all charges relating to the wine) and the account beneficiary (ie the wine's owner) must be the same
Can I list duty paid wines for sale on BBX?
No, only wines in bond are eligible for sale on BBX
Can I list en primeur wines for sale on BBX?
No. Wines must be physically located in Berry Bros. & Rudd’s humidity- and temperature-controlled warehouses before they can be listed for sale on BBX.
Can I list single bottles for sale on BBX?
No, with the exception of large-format bottle such as imperials and single-bottle cases originally packaged as a one bottle unit, only unsplit cases can be listed for sale on BBX.
Can I sell spirits or other non-wines through BBX?
No, it is not possible to sell spirits and other non-wines through BBX.
Can I list wines for sale on BBX which aren’t currently in Berry Bros. & Rudd’s humidity- and temperature-controlled warehouses?
Yes, but this is conditional on their transfer and safe receipt (at your expense) into our premises prior to the wines being listed and that the condition of the wines is, in the opinion of Berry Bros. & Rudd, as agreed and suitable for resale. Please note that if you request the physical transfer of wines into our humidity- and temperature-controlled warehouses then an administration charge of £7.50 per case (regardless of size) will be made.
Further information on how to transfer your wines to our storage premises can be found here.
Email the BBX team if you wish to sell a wine on BBX which is not currently stored in our warehouses.
REGISTERING & LISTING WINES ON BBX
Do I have to register to buy or sell wine on BBX?
Yes. Registration is required as a security precaution and to establish preferred payment methods for when your wines are sold. You can register once you log in to your account. Please note that you need to have placed an order with Berry Bros. & Rudd and/or have wine(s) stored with Berry Bros. & Rudd to register as a BBX seller. Email the BBX team if you have any queries or questions about BBX registration.
Can I change my payment preferences after I’ve registered?
Yes, these can be changed at any time. Log in to your account and proceed to "Your BBX Dashboard" to amend your "BBX Seller Details".
You can find further details on payment below under question “How is payment made for wines sold on BBX?”
How much commission will BBX sellers pay?
Ten percent. When a wine is sold through BBX, the seller will receive 90 percent of the selling price. The price payable to the seller is referred to as the net price and is displayed when the seller lists a wine on BBX, and also against the sellers list of wines currently listed for sale on BBX.
How do I list a wine for sale on BBX?
Firstly, you need to be logged in to your account on the website and, if it’s the first time you’ve listed wines for sale on BBX, you will also need to register. Then view your cellared wines. Wines that are stored in bond and in unsplit cases will have a "List on BBX" button next to them. Click on this button and on the BBX page you will be able to see the purchase price you paid for the wine(s). Simply decide how many cases you wish to sell and at which price, enter your password and then press the button again.
Why am I prompted for my password when listing a wine on BBX?
This is a security precaution to verify the identity of the seller.
Who sets the case selling price for wines listed for sale on BBX?
The case selling price is determined and set exclusively by the seller. Berry Bros. & Rudd takes no responsibility for the selling price. However, our valuationservice may help set the selling price for your wine. Please note, all valuations based on 12 x 75cl case formats unless otherwise specified.
Are there any limitations in the case selling price I can set?
No, but we will display a warning if you set a selling price below your cost price for the wine.
Can I list multiple cases of the same wine at different selling prices on BBX?
You can only list multiple cases of the same wine at different selling prices on BBX if the original purchase prices of the cases are different. In this scenario, a separate selling line will be displayed for each purchase price. It is not possible to list multiple cases of the same wine at different selling prices on BBX if the original purchase prices of the cases are the same.
Can I change my mind once I have listed a wine for sale?
Yes, you can remove a wine from BBX or change the selling price or selling quantity at any time, providing an order has not been placed for your wines already. To remove a wine from BBX simply tick the “remove from sale” checkbox on the BBX product page and that will remove your wine from BBX. You can edit the selling price or selling quantity on the BBX product page at any time prior to an order being placed for your wine.
Can I change the selling price or selling quantity of my wine after it is listed on BBX?
Yes, you can change the selling price or selling quantity at any time, provided an order has not been placed for your wines already.
Can Berry Bros. & Rudd withdraw a wine from BBX and under what circumstances can this happen?
Berry Bros. & Rudd reserves the right to remove any wine from BBX if Berry Bros. & Rudd deems the following: the wine is not in a sellable condition; or the selling price is significantly outside the current market price range and thus may be detrimental to both buyers and sellers.
If my wine is listed at the same price as another seller, whose wine will be sold first?
If the same wine is listed at an identical price by two or more BBX sellers then the wine that was listed for sale first will also be sold first if an order is placed.
Where will my wines be listed?
Your wines will be listed on various BBX Wine Lists on bbr.com and one external Fine Wine search engine called Wine Searcher. They will also appear in any search results in exactly the same way as a Berry Bros. & Rudd wine.
Are storage charges still payable on wines listed on BBX?
Yes, storage fees are still payable on wines listed on BBX. Current storage charges are £13.80 (including VAT) per case per annum (Cellar Plan accounts benefit from a reduced rate of £12.60 including VAT). Read more about wine storage here.
What happens when one of my wines is ordered on BBX?
When an order is placed for your wine, you will receive an email stating that there is a pending order for your wine(s). If the order is successful, you will receive another email confirming the order and payment will be made after that point.
Can I cancel the order if I changed my mind?
No, after an order is placed for your listed wine or after you have accepted a bid for your list wines, you are unable to cancel the order or withdraw the wine.
How is payment made for wines sold on BBX?
Once you've sold your wine(s) on BBX, we will credit your Berry Bros. & Rudd account the day after the sale has been confirmed to you by email. If your payment preference is for us to credit your UK bank account, on the 10th working day after the date of the confirmed sale, we will transfer the money (less any debit balance on your Berry Bros. & Rudd account) to your nominated bank account.
If you do not reside in the UK and do not have a UK bank account, currently you can only elect for proceeds to be credited to your Berry Bros. & Rudd account, however, if you would like the money to be transferred to your overseas bank account, you simply need to email us giving the IBAN number, swift code, account number and name, and the name and branch details of your bank. The payment will then be made according to the usual BBX terms.
Please note, the name on your bank account has to be the same as the Berry Bros. & Rudd account holder name.
What is my tax position in relation to trading on BBX?
As wine is considered a wasting chattel (asset) it is not subject to Capital Gains Tax, however, regular trading of wine could be seen by the HM Revenue & Customs as a trade and as such could be subject to income tax depending on your personal tax position. We therefore suggest that if you have any concerns regarding your tax position that you speak with your tax advisor.
Is there a restriction on how long the wine is on the site if it doesn't sell?
Yes. We will send you a monthly email advising of wines you currently have listed for sale on BBX, when you may wish to review your selling price. If your wine has not sold after 60 days we will email you again to advise you that your wine will be removed from BBX in 24 hours. You can, however, re-list your wine on BBX again for the same, or a different, price.
What is the Valuation Service?
The valuation service uses current and recent prices and transaction data, as well as externally sourced guide valuations, to assist sellers in setting the selling price for their wines on BBX. Berry Bros. & Rudd takes no responsibility for the accuracy of externally sourced valuations. Read more about our valuation service.
Where are the valuation prices taken from?
The service uses valuations supplied by Liv-ex and wine-searcher as well as current prices and recent transaction data from BBX and Berry Bros. & Rudd.
How reliable and fresh are the valuations?
The Live-ex valuations are based on worldwide listings and transactions within the last 30 days and are updated daily. The wine-searcher valuations are based on current UK merchants’ prices (as supplied to wine-searcher) and is refreshed at least once every 36 hours. The BBX list prices are real-time prices. The BBX and Berry Bros. & Rudd in bond transaction data and our in bond list prices are refreshed three times daily.
BBX BUYERS FAQs
Who sets the selling price for wines listed for sale on BBX?
The selling price is determined and set exclusively by the owner of the wine. Berry Bros. & Rudd takes no responsibility for the selling price.
Why is the same BBX wine sometimes listed at different prices?
The same wine may be available both from Berry Bros. & Rudd’s own stock and from a BBX seller. In that instance the wines may be listed at different prices, as the price for the Berry Bros. & Rudd stock is set by Berry Bros. & Rudd while the selling price for BBX stock is set by the BBX seller. Additionally, the same wine may be sold by more than one BBX seller and as the selling price for BBX stock is set by each BBX seller, this may result in the same wine being listed on BBX and on the website at different prices.
How do I find BBX wines?
BBX wines can be found on various BBX Wine List on bbr.com and one external Fine Wine search engine called wine-searcher and throughout the website on search results pages and producer, vintage, region and grape profile listings where they can be identified by the “BBX” icon next to their price.
Does the Berry Bros. & Rudd Quality Guarantee apply to BBX wines?
Yes, the Berry Bros. & Rudd Quality Guarantee applies to all wines sold by Berry Bros. & Rudd, including BBX wines.
BUYING WINES ON BBX
How do I buy BBX wines?
BBX wines can be bought on the website in the same way as Berry Bros. & Rudd wines, although BBX wines can only be bought in bond and in full cases.
Do I have to register as a BBX buyer?
No. BBX registration is only required for BBX sellers, unless the buyer wants to place an offer bid, in which case they will have to register as a BBX bidder.
Can I buy BBX wines offline?
No. BBX is a web-based service, so BBX wines can only be bought on the website.
How do you define “best-priced” with Best of BBX?
Best of BBX is updated daily and shows a maximum of 50 wines whose current list price compares most favourably to the Liv-ex Market Price. Liv-ex is the global marketplace for the wine trade and its Market Price is the best listed price for a wine in the secondary market.
Can I buy BBX wines for delivery?
BBX wines can only be bought in bond (ex-VAT and ex-duty) and therefore can only be delivered to Berry Bros. & Rudd’s bonded warehouses. If, however, you require delivery of BBX wines, then all you need do is contact us* once you have completed the online transaction to request delivery. Please note that duty and VAT will be charged on the original price when you choose to have the wines delivered (anywhere in the EU). *Contact us by telephone +44 (0)800 280 2440 or emailus.
Are there any restrictions on buying BBX wines?
All wines sold on BBX are in bond (ex-VAT and ex-duty). Once purchased, you can either store the wine with us or take delivery of the wine (once duty and VAT have been paid). Duty and VAT will be calculated on the price that you paid for the wine when it was purchased.
Trade customers are forbidden to place bids on BBX, however can purchase at listed price.
Can I mix BBX wines and wines for delivery on one order
Yes, you can.
How much commission is charged to buyers?
There is no buyer’s commission, so the buyer will only pay the stated price.
Can I use voucher discounts when I purchase BBX wines?
No. Voucher discounts cannot be applied on BBX purchases.
Can I use my credit facility on BBX?
Berry Bros. & Rudd offers a credit facility to certain customers when purchasing stock from Berry Bros. & Rudd. However, to ensure smoother trading between our private sellers on BBX and to prevent misuse of the BBX platform, we are unable to extend this credit facility to purchases of stock from private sellers.
How can I make sure I’m able to pay for my BBX purchases at point of purchase?
The easiest way to ensure your BBX transactions go through smoothly is to register a valid payment card as your default payment method. You can do this by visiting Your Account on bbr.com, or by speaking to your Account Manager who can set this up.
What about purchases exceeding my credit card limit?
We'll hold your order for five working days to allow for you to pay via bank transfer. Alternatively, you can get in touch with your Account Manager who can process the payment for you.
I’m a Cellar Plan customer: can I use my three-month’s allowance?
You’ll still be able to use it on wines purchased from Berry Bros. & Rudd, but not on wines purchased from private sellers on BBX.
BBX BID FAQs
What are BBX bids?
BBX bids are a way for buyers to place an offer bid for any wine listed for sale on BBX. Sellers are advised on bids for their wines and may decide to accept a bid, or not.
How do BBX bids work?
All wines listed on BBX and all BBX eligible wine stored in our bonded warehouse have a “bid” option. Registered BBX buyers can place a bid stipulating a bid price and number of cases required. The bid is communicated to sellers of the wine. If a seller accepts a bid offer, the order is generated immediately and once fully completed, payment is credited to the seller’s account.
Which wines are eligible for bids on BBX?
All wines listed on BBX are eligible for bids and buyers can also place bids on all BBX-eligible wine stored in our bonded warehouse.
Will I be alerted each time an offer bid is made on one of my wines listed on BBX?
When a seller lists a wine on BBX, they have the option of choosing to receive email alerts when bids are placed. They can also elect to only receive alerts for bids over a specified minimum amount.
Do I need to list a wine on BBX before I can accept a bid?
No. If there is already a live bid on one of your cellared wines but you have not listed it for sale, you can still accept the bid.
Can I see whether there are live bids on any of my cellared wines?
Yes. Log in and go to “Your BBX Dashboard”, then in the section “BBX Sales” click on “Manage Bids”.p>
Can I see details of bids placed on wines not cellared with Berry Bros. & Rudd?
No, bids can only be placed on wines cellared with Berry Bros. & Rudd. If you wish to transfer your wines to Berry Bros. & Rudd, an administration charge of £7.50 per case (regardless of size) will be made.
Please email the BBX teamif you wish to sell a wine on BBX which is not currently stored in our warehouses.
How much commission will BBX sellers pay on successful bid offers?
Ten percent. When a wine is sold through BBX, the seller will receive 90 percent of the accepted bid offer price.
What happens when I accept a bid?
You will receive an email stating that there is a pending order for your wine(s). If the order is successful, you will receive another email confirming the order and payment will be credited to your account.
Can I cancel after I’ve accepted a bid?
No. Once you’ve accepted a bid you are unable to cancel it.
If I list more than one case of a particular wine on BBX, can I choose whether to accept bids on less than my listed quantity?
When a buyer places a bid they stipulate the case quantity they wish to bid for. The case quantity cannot exceed the total number of cases available for sale on BBX. Bids are matched to the requested quantity so sellers are unable to accept bids lower than the quantity requested by the seller, e.g. if a seller is selling two cases of a wine and a receives a bid offer for the two cases then the seller can accept the offer for two cases but cannot accept an offer for only one case.
Do I need to register to place bids on BBX?
Yes. Registration is required as a security precaution. Once you are registered, go to your BBX Dashboard (within your account page) and click on the link “Register as a BBX Bidder”. You will be then asked for debit/credit card details which will be used for payment on successful bids.
Email the BBX team if you have any queries or questions about BBX registration.
If I have a credit balance or available credit on my account this may be used as payment for successful bids?
Yes. If your bidder registration is set as “BBR account and Credit/Debit” and you have a credit balance then this will be used as payment for successful BBX bids. If the value of your bid order exceeds your credit balance, then payment will be split between your account and the debit/credit card that you nominated when you registered as a BBX bidder.
Please note, customers who have an agreed credit facility with Berry Bros. & Rudd are not able to use this to bid or buy BBX wines.
Can I change my card details after I’ve registered?
Yes. You can update your card details at any time.
What happens if my saved card details expire?
Bids can only be placed with valid saved card details. If you attempt to make a bid and your saved card details have expired, you will be prompted to supply new card details before you can proceed.
How do I manage my bids?
You can edit or delete your bids at any time on your BBX Bid Management page providing they haven’t been accepted already. Please note you need to be logged in to your account to view this page.
How long is my bid valid for?
Bids are live for 60 days. We will email you weekly advising of your current live BBX bids. If your bid has not been successful after 60 days, we’ll email you to warn you that your bid will expire in 24 hours’ time unless your bid amount is increased.
What happens if I am outbid?
You will receive an email alert if you are outbid. You then have the opportunity to place a higher bid. A bid higher than yours may either be accepted by a seller or may expire, and if this happens your bid becomes the higher bid again. Please note that your bid remains valid for 60 days regardless of whether it’s the current highest bid.
Can I place bids lower than the current highest bid price?
You can place bids of any value if they are the first bids on a wine. All subsequent bids, however, must be higher than the current highest bid.
How much commission is charged to buyers?
There is no buyer’s commission, so if your bid is successful you will only pay the bid price.
Can I place BBX offer bids offline?
No. BBX is a web-based service so all orders and bids on BBX wines must be made via the website.
Who do I contact if I have more queries?
Please email the BBX team.
9.00am to 6.00pm Monday to Friday
tel: +44 (0) 1256 247 900
Fax: +44 (0) 1256 247 914
Email: BBX enquiries