What is BBX?
BBX, our fine wine exchange, lets you buy and sell through Berry Bros. & Rudd’s fine wine community. With provenance and quality guaranteed, it is a way to discover an exciting range of fine wines and to easily sell cases in your own collection.
Increasingly, our community of BBX users list their wines, place bids on wines and accept bids on their wines using our app, Cellar Manager. You can download it here
BBX SELLERS FAQs
INFORMATION ABOUT WINES ON BBX
Which wines are eligible for sale on BBX?
Wines have to meet the following criteria to be eligible for sale on BBX:
• Wines must be physically stored in our bonded warehouse
• Wine must be stored in bond
• Wines must be in unsplit cases
• The account payee (ie the person responsible for all charges relating to the wine) and the account beneficiary (ie the wine's owner) must be the same
Can I list duty paid wines for sale on BBX?
No, only wines stored In Bond are eligible for sale on BBX
Can I list en primeur wines for sale on BBX?
No. Wines must be physically located in Berry Bros. & Rudd’s humidity- and temperature-controlled warehouses before they can be listed for sale on BBX.
Can I list single bottles for sale on BBX?
No, with the exception of large-format bottles such as Imperials and single-bottle cases originally packaged as a one bottle unit. Only unsplit cases can be listed for sale on BBX.
Can I sell spirits or other non-wines through BBX?
No, it is not possible to sell spirits and other non-wines through BBX.
Can I list wines for sale on BBX which aren’t currently stored in the Berry Bros. & Rudd warehouse
Yes, if they are stored in a recognised bonded warehouse in the UK. However, this is conditional on their transfer and safe receipt into our premises prior to the wines being listed and that the condition of the wines is, in the opinion of Berry Bros. & Rudd, as agreed and suitable for resale. If you have wine stored in another UK bonded warehouse and would like to transfer your wines to the Berry Bros. & Rudd warehouse you can do so free of charge. Simply email the team
REGISTERING & LISTING WINES ON BBX
Do I have to register to sell wine on BBX?
Yes. Registration is required as a security precaution and to establish preferred payment methods for when your wines are sold. You can register once you log in to your account. Please note that you need to have wine(s) stored with Berry Bros. & Rudd to register as a BBX seller.
For further enquiries about registration please contact the team
Can I change my payment preferences after I’ve registered?
Yes, these can be changed here at any time.
To understand more about how payment is made, refer to How is payment made for wines sold on BBX? below.
How much commission will BBX sellers pay?
10%. When a wine is sold through BBX, the seller will receive 90 percent of the selling price. The price payable to the seller is referred to as the “net price” and is displayed when the seller lists a wine on BBX.
How do I list a wine for sale on BBX?
Ensureyou have registered. Then go to your cellar. Then head to the action button and click on “List on BBX”. Here is a video guide to help you.
Who sets the case selling price for wines listed for sale on BBX?
The case selling price is determined, and set exclusively, by the seller. Berry Bros. & Rudd takes no responsibility for the selling price. However, our valuation service may help set the selling price for your wine and we have a video guide to help set successful listing prices. Please note, all valuations are based on 12 x 75cl case formats unless otherwise specified.
Are there any limitations in the case selling price I can set?
No, but we will display a warning if you set a selling price below the price you paid for the wine or if your selling price is less than 15% below the market price.
Can I list multiple cases of the same wine at different selling prices on BBX?
You can only list multiple cases of the same wine at different selling prices on BBX if the original purchase prices of the cases are different. In this scenario, a separate selling line will be displayed for each purchase price. It is not possible to list multiple cases of the same wine at different selling prices on BBX if the original purchase prices of the cases are the same.
Can I change my mind once I have listed a wine for sale?
Yes. You can remove a wine from BBX or change the selling price or selling quantity at any time, providing an order has not been placed for your wines already. To remove a wine from BBX simply click on the action button and click on the “remove from sale”. You can also edit the selling price or selling quantity from there prior to an order being placed for your wine.
Can I change the selling price or selling quantity of my wine after it is listed on BBX?
Yes, you can change the selling price or selling quantity at any time, provided an order has not been placed for your wines already. To edit a listing simply click on the action button and click on the “Edit listing” button.
Can Berry Bros. & Rudd withdraw a wine from BBX and under what circumstances can this happen?
Berry Bros. & Rudd reserves the right to remove any wine from BBX if Berry Bros. & Rudd deems the following:
-The wine is not in a sellable condition;
-The selling price is significantly outside the current market price range and thus may be detrimental to both buyers and sellers.
If my wine is listed at the same price as another seller, whose wine will be sold first?
If the same wine is listed at an identical price by two or more BBX sellers then the wine that was listed for sale first will be sold first.
Where will my wines be listed?
Your wines will be listed on various BBX Wine Lists on bbr.com and one external Fine Wine search engine called Wine Searcher. They will also appear in any search results in exactly the same way as a Berry Bros. & Rudd wine.
Are storage charges still payable on wines listed on BBX?
Yes, storage fees are still payable on wines listed on BBX. You can read more about storage costs here.
What happens when one of my wines is ordered on BBX?
When an order is placed on your wine, you will receive an email stating that there is a pending order for your wine(s). If the order is successful, you will receive another email confirming the order and payment will be made after that point.
Can I cancel the order if I changed my mind?
No, after an order is placed for your listed wine or after you have accepted a bid for your listed wines, you are unable to cancel the order or withdraw the wine.
How is payment made for wines sold on BBX?
Once you've sold your wine(s) on BBX, we will credit your Berry Bros. & Rudd account the day after the sale has been confirmed to you by email. If your payment preference is for us to credit your UK bank account, on the 10th working day after the date of the confirmed sale, we will transfer the money (less any debit balance on your Berry Bros. & Rudd account) to your nominated bank account.
If you do not reside in the UK and do not have a UK bank account, currently you can only elect for proceeds to be credited to your Berry Bros. & Rudd account, however, if you would like the money to be transferred to your overseas bank account, you simply need to email us giving the IBAN number, swift code, account number and name, and the name and branch details of your bank. The payment will then be made according to the usual BBX terms.
Please note the name on your bank account has to be the same as the Berry Bros. & Rudd account holder name.
What is my tax position in relation to trading on BBX?
As wine is considered a wasting chattel (asset) it is not subject to Capital Gains Tax. However, regular trading of wine could be seen by the HM Revenue & Customs as a trade and as such could be subject to income tax depending on your personal tax position. We therefore suggest that if you have any concerns regarding your tax position that you speak with your tax advisor.
Is there a restriction on how long the wine is on the site if it doesn't sell?
Yes. We will send you a monthly email advising of wines you currently have listed for sale on BBX, when you may wish to review your selling price. If your wine has not sold after 60 days we will email you again to advise you that your wine will be removed from BBX in 24 hours. You can, however, re-list your wine on BBX again for the same, or a different, price.
What is the Valuation Service?
The valuation service uses current and recent prices and transaction data, as well as externally sourced guide valuations, to assist sellers in setting the selling price for their wines on BBX. Berry Bros. & Rudd takes no responsibility for the accuracy of externally sourced valuations.
Where are the valuation prices taken from?
The service uses valuations supplied by Liv-ex and Wine Searcher as well as current prices and recent transaction data from BBX and Berry Bros. & Rudd.
How reliable and fresh are the valuations?
The Liv-ex market price is the best listed price for a wine in the secondary market. To calculate it, Liv-ex look at list prices from a large group of trusted international merchants. Liv-ex data is refreshed daily. The Wine Searcher valuations are based on current UK merchants’ prices (as supplied to Wine Searcher) and is refreshed at least once every 36 hours. BBX list prices are real-time prices. The BBX and Berry Bros. & Rudd In Bond transaction data and our In Bond list prices are refreshed three times daily.
BBX BUYERS FAQs
Who sets the selling price for wines listed for sale on BBX?
The selling price is determined and set exclusively by the owner of the wine. Berry Bros. & Rudd takes no responsibility for the selling price.
Why is the same BBX wine sometimes listed at different prices?
The same wine may be available both from Berry Bros. & Rudd’s own stock and from a BBX seller. In that instance the wines may be listed at different prices, as the price for the Berry Bros. & Rudd stock is set by Berry Bros. & Rudd while the selling price for BBX stock is set by the BBX seller. Additionally, the same wine may be sold by more than one BBX seller and as the selling price for BBX stock is set by each BBX seller, this may result in the same wine being listed on BBX at different prices.
How do I find BBX wines?
BBX wines can be found on various BBX Wine List on bbr.com and one external Fine Wine search engine called Wine Searcher and throughout the website on search results pages and producer, vintage, region and grape profile listings where they can be identified by the “BBX” icon next to their price.
Does the Berry Bros. & Rudd Quality Guarantee apply to BBX wines?
Yes, the Berry Bros. & Rudd Quality Guarantee applies to all wines sold by Berry Bros. & Rudd, including BBX wines.
BUYING WINES ON BBX
How do I buy BBX wines?
“BBX wines” are wines owned by customers that are stored in our warehouse. Any wine listed for sale can be bought in the same way as Berry Bros. & Rudd wines can. However, BBX wines can only be bought in bond and in full cases. To learn more about bidding on wines click here.
Do I have to register as a BBX buyer?
No. BBX registration is only required for BBX sellers, unless the buyer wants to place an bid, in which case they will have to register as a BBX bidder. To learn more about bidding on wines click here.
Can I buy BBX wines offline?
No. BBX is a web-based service, so BBX wines can only be bought on bbr.com.
How do you define “best-priced” with Best of BBX?
Top-50 is updated daily and shows a maximum of 50 wines whose current list price compares most favourably to the Liv-ex market price. The Liv-ex market price is the best listed price for a wine in the secondary market. To calculate it, Liv-ex look at list prices from a large group of trusted international merchants. Liv-ex data is refreshed daily.
Can I buy BBX wines for delivery?
Yes, once you have bought the wine and it has been confirmed it will be placed into your Berry Bros. & Rudd cellar. This process takes about 20 minutes and you will be notified when the wine has changed into your ownership. At that point you can withdraw it from your cellar and have the wine delivered.
Please note: BBX wines can only be bought in bond (ex-VAT and ex-duty) and therefore when you withdraw them you will be liable to pay that VAT and Duty. Watch the Withdrawing Your Wine guide
Are there any restrictions on buying BBX wines?
All wines sold on BBX are in bond (ex-VAT and ex-duty). Once purchased, you can either store the wine with us or take delivery of the wine (once duty and VAT have been paid). Duty and VAT will be calculated on the price that you paid for the wine when it was purchased.
Please note: Trade customers are not allowed to place bids on BBX. They can, however, purchase at listed price.
Can I mix BBX wines and wines for delivery on one order
Yes, you can. You can withdraw wines from your cellar by clicking on the action button next to the wine you want to withdraw.
How much commission is charged to buyers?
There is no buyer’s commission, so the buyer will only pay the stated price.
Can I use voucher discounts when I purchase BBX wines?
No. Voucher discounts cannot be applied on BBX purchases.
Can I use my credit facility on BBX?
Berry Bros. & Rudd offers a credit facility to certain customers when purchasing stock from Berry Bros. & Rudd. However, to ensure smoother trading between our private sellers on BBX and to prevent misuse of the BBX platform, we are unable to extend this credit facility to purchases of stock from private sellers.
How can I make sure I’m able to pay for my BBX purchases at point of purchase?
The easiest way to ensure your BBX transactions go through smoothly is to register a valid payment card as your default payment method.
What about purchases exceeding my credit card limit?
We'll hold your order for five working days to allow for you to pay via bank transfer. Alternatively, you can get in touch so we can process the payment for you.
I’m a Cellar Plan customer: can I use my three-month’s allowance?
No. You cannot use that on wines purchased on BBX but you’ll still be able to use it on wines purchased from Berry Bros. & Rudd.
BBX BID FAQs
What are BBX bids?
BBX bids are another way for buyers to secure wines they would like. Potential buyers can place a bid for any wine either listed for sale or stored in our warehouse by registered sellers (even if the wine is not actively listed for sale).
Sellers are notified about bids that have been made on their wines and may decide to accept a bid, or not.
How do BBX bids work?
All wines listed on BBX and all BBX-eligible wine stored in our bonded warehouse have a “bid” option. To receive bids on wines you have stored in our warehouse you need to be registered to sell.
Registered BBX buyers can place a bid stipulating a bid price and the number of cases required. The bid is communicated to owners of that wine (as long as they fulfil the criteria above). If a seller accepts a bid offer, the order is generated immediately and once fully completed, payment is credited to the seller’s account.
Which wines are eligible for bids on BBX?
All wines listed for sale on BBX are eligible to be bid on as well.
Customers can also place bids on all BBX-eligible wine stored in our bonded warehouse.
To receive bids on wines you have stored in our warehouse you need to be registered to sell.
Will I be alerted each time an offer bid is made on one of my wines listed on BBX?
When a seller lists a wine on BBX, they have the option of choosing to receive email alerts when bids are placed. They can also elect to only receive alerts for bids over a specified minimum amount.
Do I need to list a wine on BBX before I can accept a bid?
No. If there is already a live bid on one of your cellared wines but you have not listed it for sale, you can still accept the bid.
Can I see whether there are live bids on any of my cellared wines?
Yes. Log in and head to the Bid Management page.
Can I see details of bids placed on wines not cellared with Berry Bros. & Rudd?
No. Bids can only be placed on wines stored In Bond in the Berry Bros. & Rudd warehouse. If you have wine stored in another UK bonded warehouse and would like to transfer your wines to the Berry Bros. & Rudd warehouse you can do so free of charge. Simply email firstname.lastname@example.org.
How much commission will BBX sellers pay on successful bid offers?
10%. When a wine is sold through BBX, the seller will receive 90 percent of the accepted bid offer price.
What happens when I accept a bid?
You will receive an email stating that there is a pending order for your wine(s). If the order is successful, you will receive another email confirming the order and payment will be credited to your account and, depending on your payment preferences, onwards to your Bank Account.
Can I cancel after I’ve accepted a bid?
No. Once you’ve accepted a bid you are unable to cancel it.
If I list more than one case of a particular wine on BBX, can I choose whether to accept bids on less than my listed quantity?
When a buyer places a bid they stipulate the case quantity they wish to bid for. The case quantity cannot exceed the total number of cases available to be bid on. Bids are matched to the requested quantity so sellers are unable to accept bids lower than the quantity requested by the seller.
For example, if a seller is selling two cases of a wine and a receives a bid offer for the two cases then the seller can accept the offer for two cases but cannot accept an offer for only one case.
Do I need to register to place bids on BBX?
Yes. Registration is required as a security precaution. Once you are registered, go to your BBX Dashboard and click on the link “Register as a BBX Bidder”. You will be then asked for debit/credit card details which will be used for payment on successful bids.
If I have a credit balance or available credit on my account this may be used as payment for successful bids?
Yes. When you register to bid you can set the way you pay either by BBR account or by Credit/Debit card. If the value of your bid order exceeds your account balance, then payment will be split between your account and the debit/credit card that you nominated when you registered as a BBX bidder.
Please note, customers who have an agreed credit facility with Berry Bros. & Rudd are not able to use this to bid or buy BBX wines.
Can I change my card details after I’ve registered?
Yes. You can update your card details at any time.
What happens if my saved card details expire?
Bids can only be placed with valid saved card details. If you attempt to make a bid and your saved card details have expired, you will be prompted to supply new card details before you can proceed.
How do I manage my bids?
You can edit or delete your bids at any time on your BBX Bid Management page providing they haven’t been accepted already. You need to be logged in to your account to view this page.
How long is my bid valid for?
Bids are live for 60 days. We will email you weekly advising of your current live BBX bids. If your bid has not been successful after 60 days, we’ll email you to warn you that your bid will expire in 24 hours’ time unless your bid amount is increased.
What happens if I am outbid?
You will receive an email alert if you are outbid. You can then place a higher bid if you would like to. A bid higher than yours may either be accepted by a seller or may expire, and if this happens your bid becomes the highest bid again. Please note that your bid remains valid for 60 days regardless of whether it’s the current highest bid.
What bidding restrictions are there?
Bids must be at least £5 higher* than the highest bid or at least 70% of the market price, whichever is higher.
For example, if the market price is £100 the minimum bid price will be £70.
However, if there is already a bid for £80, the minimum bid price will be £85.
We restrict bids to maintain a fair selling environment.
*This increment becomes £10 for bids above £1000.
How much commission is charged to buyers?
There is no buyer’s commission, so if your bid is successful you will only pay the bid price.
Can I place BBX offer bids offline?
No. BBX is an online service. All purchases and bids on BBX must be made via bbr.com.
For more detailed Terms please click here.
For further enquiries please contact the team
The team are available 9.00am to 6.00pm Monday to Friday and will respond to enquiries within 72 working hours.